VACANCY ANNOUNCEMENT – PROCUREMENT COORDINATOR

Position Title: Procurement Coordinator
Number of Positions: 1
Contract Type: Fixed Term
Duty Station: Kigali National Office
Supervisor: Procurement Officer
Nationality: Rwandan
Application Deadline: 15 December 2025

About the Organization

Founded in 1949, SOS Children’s Villages is an international, non-governmental organization committed to improving the lives of vulnerable children worldwide. SOS Children’s Villages Rwanda is a member of the global SOS Children’s Villages International Federation, which brings together more than 130 national associations.

In Rwanda, the organization focuses on building stable families for children who are neglected, abandoned, or orphaned, empowering them to build a better future and supporting community development initiatives. To strengthen its operations, the National Office based in Kacyiru, Kigali, is seeking a qualified Procurement Coordinator to support the Children in Street Situation Project.

Position Summary

The Procurement Coordinator, reporting to the Procurement Officer, will support the efficient and timely procurement of goods and services required for project implementation. The role ensures uninterrupted supplies in accordance with the procurement action plan while promoting a client-oriented, transparent, and results-driven approach.

The incumbent will oversee the end-to-end procurement processes for goods and services under SOS Rwanda contracts.

Key Duties and Responsibilities

The Procurement Coordinator will be responsible for:

Procurement Planning and Coordination

• Ensuring adherence to approved procurement plans and monitoring procurement activities for both location and project levels.

• Coordinating and tracking the timely delivery of goods, equipment, and services under signed contracts.

• Maintaining ongoing communication with suppliers to ensure that contract obligations are respected.

Supplier and Stakeholder Engagement

• Keeping regular contact with all relevant parties to ensure accurate, complete, and up-to-date procurement information.

• Liaising with project and administrative staff to address supplier inquiries related to specifications, quantities, delivery schedules, and other procurement matters.

Quality Assurance and Compliance

• Monitoring the quality, quantity, efficiency, and cost of procured goods in line with SOS Rwanda’s quality assurance policies.

• Supporting the development of product specifications, quantification, and forecasting for procurement needs.

Documentation and Reporting

• Maintaining detailed procurement monitoring tools, tracking tables, and progress reports as required.

• Drafting correspondence and communicating effectively with external entities connected to procurement activities.

Additional Duties

• Performing any other tasks that contribute to effective procurement and supply chain management.

Impact of the Role

The effectiveness of this position directly influences:

• Overall project delivery and achievement of planned results.

• Efficient utilization and transparent management of financial resources.

• Strengthened internal communication between project teams and national office units.

Required Competencies

Corporate Competencies

• Upholds SOS values and adheres to ethical standards.

• Promotes the mission, vision, and strategic objectives of SOS Children’s Villages Rwanda.

• Demonstrates cultural, gender, religious, and national sensitivity and adaptability.

Functional Competencies

• Shares knowledge and experience within the team.

• Provides constructive feedback and supports team learning.

• Strong networking, communication, and organizational abilities.

Leadership and Self-Management

• Demonstrates a results-oriented mindset and welcomes feedback.

• Approaches tasks with enthusiasm and positivity.

• Maintains composure and professionalism under pressure.

• Accepts constructive criticism and differing viewpoints.

Correspondence and Reporting Skills

• Prepares, edits, and formats reports, documents, and presentations with high quality and minimal corrections.

• Strong command of grammar, spelling, and written structure.

• Ensures compliance with established UN-standard documentation guidelines.

• Produces accurate and well-organized records.

Operational Effectiveness and Multi-Tasking

• Manages high workloads and time-sensitive tasks effectively.

• Demonstrates knowledge of administrative procedures and office regulations.

• Operates various office equipment and software applications efficiently.

• Capable of organizing and prioritizing multiple tasks.

• Adapts quickly to shifting priorities and multitasking demands.

• Builds and maintains strong professional relationships with colleagues and stakeholders.

Other Responsibilities

• Ensures timely coordination and reporting to the supervisor.

• Delivers high-quality outputs in line with Terms of Reference.

• Fully complies with the obligations of the Service Contract.

Qualifications and Experience

Education

• Bachelor’s degree in Procurement, Logistics and Supply Chain Management, Finance, or a closely related field.

• Professional certification or training in Procurement and Supply Management (PSM) is an added advantage.

Work Experience

• Minimum of 2 years of progressive experience in procurement and administrative functions.

• Experience in procurement regulations and tendering procedures.

• Proven expertise in supply chain or logistics management systems.

• Experience in quantification and forecasting.

• Proficiency in MS Word, Excel, and other office software packages.

• Ability to manage large volumes of information with accuracy.

• Strong analytical and organizational skills.

• High initiative and willingness to handle diverse responsibilities.

• Ability to work independently and meet strict deadlines.

• Excellent written, verbal, and presentation skills.

Important Note

This job description summarizes the general responsibilities and expectations of the role. Additional duties may be assigned as required by the supervisor, and the scope of work may evolve.

How to Apply

Interested candidates should submit:

• A detailed CV

• A signed application letter

• A copy of the National Identity Card

• Any other relevant supporting documents

• Three (3) traceable professional references

All documents should be emailed to sos.recruitment@sos-rwanda.org.
Applicants must also complete the application form available via the provided LINK.

Deadline: 15 December 2025 at 5:00 PM
Email Subject Line: Procurement Coordinator

Female candidates are strongly encouraged to apply.
Late applications will not be accepted. Only shortlisted applicants will be contacted.

Child Safeguarding Policy

SOS Children’s Villages Rwanda/International upholds strict child safeguarding principles and enforces a zero-tolerance policy for sexual harassment, exploitation, and abuse in all operational settings. Recruitment decisions prioritize value alignment, thorough background verification, police clearance, and reference checks.